Total occupancy cost calculator for a commercial lease
What a commercial lease really costs: rent, expensas, VAT, deposit and commission, per month and over the whole contract.
Rent
Monthly costs
Contract
Rent US$ 5,000 + expensas US$ 800
- For day one
- US$ 15,800 First month, deposit and commission
- Contract total
- US$ 208,800 36 months, without the deposit
- Per m² per month
- US$ 29.00Contract average: US$ 29.00
- Per workstation per month
- US$ 26422 workstations · estimated
The deposit (US$ 10,000) is returned when the contract ends and is not in the total.
By year
| Year | Rent | Expensas | Total | Per m² per month |
|---|---|---|---|---|
| 1 | US$ 60,000 | US$ 9,600 | US$ 69,600 | US$ 29.00 |
| 2 | US$ 60,000 | US$ 9,600 | US$ 69,600 | US$ 29.00 |
| 3 | US$ 60,000 | US$ 9,600 | US$ 69,600 | US$ 29.00 |
| Total | US$ 180,000 | US$ 28,800 | US$ 208,800 | US$ 29.00 |
How it is calculated
You enter every value. We use no market prices.
- A rent per m² is multiplied by the area. A total rent is used as it is.
- Expensas are a monthly amount. If they are in another currency than the rent, they are converted with the exchange rate you enter.
- VAT is 21% on the rent and the expensas, and only when you turn it on.
- The deposit is months of rent paid at signing. It comes back at the end, so it is not in the contract total.
- An adjustment is a percent a year, applied at the start of each year, to the rent and to the expensas separately.
- A commission is a percent of the rent over the whole contract, paid at signing (with VAT if you turned it on).
- Day one is the first month plus the deposit and the commission. Without workstations we estimate 9 m² each, marked as estimated.
General information: since Decree 70/2023, the term, currency, adjustment index and deposit of a non-housing lease are agreed freely between the parties.Text in the Boletín Oficial (Spanish).
Questions
What does the total cost include?
Rent and expensas over the contract, plus VAT if you turn it on and the commission paid at signing. The deposit is shown apart because it comes back.
What are expensas in an office building?
The building’s common costs, paid by the tenant each month. Listings usually state them apart from the rent.
How do I enter a yearly adjustment?
Enter the percent per year for the rent and for the expensas. It applies at the start of each contract year. If you do not know it, leave 0 and you see the first year repeated.
Can I compare two leases?
Save each calculation with “Save and share” and open the links in different tabs.
How many workstations does the space seat?
Enter the workstations you need. Without them we estimate 9 m² each and mark it as estimated.